Privacy Policy

This Privacy Policy sets out how we, Stelmaco Private Office (“we” / “us”), collect and process personal data of visitors to our website, job applicants, potential clients and/or clients to whom we may provide services pursuant to an Engagement Letter or other means that establish an attorney-client relationship (“you” / “your”).

This Privacy Notice explains:

  • Who we are
  • What personal data we collect about you
  • How we collect your personal data
  • Purposes of processing personal data
  • How we store your personal data
  • Who can access your personal data
  • Retention periods
  • Transfer to third countries
  • Your rights
  • Cookies
  • Changes to Privacy Notice

This Privacy Notice applies only where and to the extent that we are considered as a “controller” in accordance with Regulation (EU) 2016/679 (“GDPR”) and applicable laws in Cyprus.

If you access any third-party websites through links on our site, we are not responsible for their content or privacy practices. Always check their privacy notices before sharing personal data.

By providing personal data to us, you agree to the processing of your data as described in this Privacy Notice.

Who we are

We are a private office and administrative service provider offering fiduciary and administration services to private clients and family offices globally.

Our office is located at Spyrou Kyprianou 68, Germasogeia, 4042, Limassol, Cyprus. We handle all personal data with the utmost confidentiality, ensuring proper training for staff and alignment with legal standards.

What personal data we collect about you

  • Full name and job title
  • ID/passport, background information for verification
  • Contact details
  • Payment or financial information
  • Case-specific data including sensitive data
  • Compliance information (AML/KYC, marital/family status, etc.)
  • Recruitment-related information (for job applicants)
  • Other personal data you may provide to us

In some cases, we may process special categories of data, such as health or biometric data, in accordance with GDPR requirements and with your explicit consent.

How we collect your personal data

  • Directly from you (email, phone, website contact forms)
  • By monitoring website interactions and email communications
  • From third parties (e.g., for onboarding checks)
  • From publicly available sources

How we use your personal data

  • To provide services under our Engagement with you
  • To meet our legal and regulatory obligations
  • To pursue legitimate interests including:
  • Internal operations and security
  • Marketing and newsletters
  • Client updates and billing
  • Legal claims and compliance
  • Website performance and enquiry handling
  • Recruitment evaluations
  • Where required, with your consent

How we protect your personal data

We store and process personal data securely at our Limassol office, supported by third-party IT providers. Security measures include:

  • Access controls
  • Firewalls and antivirus systems
  • Encryption
  • Confidentiality agreements
  • Secure document storage

Who can access your personal data

Access is restricted to authorized personnel and necessary third parties:

  • Accountants, auditors, insurers
  • Banks and credit institutions
  • IT and document storage service providers
  • Professional bodies and regulatory authorities
  • Government agencies and law enforcement, where required

Retention periods

We retain your data as long as required for service delivery and compliance. Upon expiry, data is securely deleted or anonymized. If processing is based on consent, it is retained until withdrawn.

Transfers to third countries

We ensure adequate protection when transferring data outside the EU/EEA, including:

  • EU adequacy decisions
  • Standard Contractual Clauses
  • Thorough assessments of recipient country’s laws and practices

Your rights

You have the right to:

  • Access your personal data
  • Request rectification of inaccurate data
  • Request erasure of your data
  • Restrict processing in certain cases
  • Object to processing based on legitimate interests
  • Withdraw consent at any time

Contact us at info@stelmaco.com or +357 25 258600 to exercise your rights or lodge a complaint. You may also contact the Cyprus Data Protection Commissioner.

Cookies

We use third-party cookies to improve functionality, analyze site usage, and enhance user experience. Cookie data may also help personalize content delivery.

Changes to Privacy Notice

We may update this Privacy Notice periodically. Please check this page when visiting our site to stay informed of any changes.